Child Care Billing Software
Children's records, coverage and attendance billing (to health plans or to parents) without the end-of-month spreadsheet.
One place for every child, every payer, every invoice
A child care center that takes health-plan coverage juggles two kinds of billing at once. Some children's care is billed to a plan, by half day or full day; other families pay the center directly. Both need accurate records, both need to be followed up, and both end up in a spreadsheet when the software was built for something else.
Zeumatic keeps each child's record (coverage, documents, authorizations) on one screen, and the app speaks your language: children, not clients. The center's half-day and full-day services and its meals come ready as service codes, so a claim is never built from a code typed from memory.
Plan claims leave through the Availity clearinghouse and come back reconciled; parents who pay privately get invoices from the same place. Analytics show what was billed and received over any period, so a director can answer the money question in seconds.
Centers often grow from one site to several. Each site can be its own company in Zeumatic, with its own children, staff and billing, and an owner can move between them in one click. Nothing is shared between sites unless the same person is invited to both.
What you bill
Service codes ready in Zeumatic
- T1015T1015 – Child Day Care (half day)
- T1016T1016 – Child Day Care (full day)
- S5170S5170 – Meal Service
Billing a month of care
- 1
Enroll the child
Add the child with their coverage and documents, or import the center's list from a spreadsheet.
- 2
Keep coverage current
Authorizations are read from their PDFs and watched for expiry, so a child's care is never billed on lapsed coverage.
- 3
Bill plans and parents
Plan-covered days go out as claims; families who pay directly receive invoices. Both come from the same records.
- 4
Follow the money
Remittances are matched to claims automatically, and the daily checks list anything that blocks a payment.
Everything a child care business runs on
Available today, and what is coming next.
CRM
Client records, coverage, authorizations and documents in one place, with alerts before an authorization expires.
Claims & Billing
Medicaid and Medicare claims sent through Availity, payer responses reconciled automatically, and invoices for private pay.
AI Document Reading
Authorization PDFs and paper remittances read by AI and pre-filled for your team to review. No retyping.
Analytics
Billed versus received, payer by payer, claims and clients over any period, plus a full audit log.
Daily Checks
Each day, Zeumatic lists what blocks billing: a missing payer code, an expiring authorization, a rejected claim.
Automations
Billing runs and recurring jobs scheduled on the days and times you choose, or run them on demand.
- Coming soon
Marketing Tools
Reach referral sources and families with e-mail campaigns, and see where new clients come from.
“We went from three separate systems to one. Billing, authorizations, and client management finally talk to each other.”
Maria Hernandez
Billing Manager, Francisco's Cafe
Questions we hear
Does Zeumatic accept children's records, with dates of birth under 18?
Yes. The child care preset expects children, so a young date of birth is normal there, unlike the adult presets, where it would be flagged as a typing error.
Can we invoice parents who pay for care themselves?
Yes. Families who pay privately are invoiced from Zeumatic, while plan-covered care is billed electronically through Availity.
Do we have to bill half days and full days differently?
The child care preset carries a half-day and a full-day code; each claim uses the one the child's coverage approves.
Can our director see billing without changing anything?
Give the director a viewer role: they see records, claims and analytics, and cannot edit or send anything.
Is children's data kept private?
Each center sees only its own records, and each teammate only what their role allows. Data is hosted on Google Cloud under a Business Associate Agreement, and two-step verification protects every sign-in.
What does a center need to get started?
A list of the children you serve, their coverage, and the payer IDs of the plans you bill. Book a demo and we walk through it with your own data, or start the free trial.
Can we see what each plan still owes us?
Analytics show what was billed and what was received over any period, plan by plan, so the gap is visible before it becomes a problem.
One platform for every care business
Ready to Transform Your Operations?
Bring your clients, claims, payments and routes into one place. Book a demo, or start your free trial today.